Latest News and Comment from Education

Show All

Tuesday, July 2, 2013

2011-12 Nonclassroom-Based Funding Determinations - Cafeteria Fund Guidance - SACS2013ALL Software

2011-12 Nonclassroom-Based Funding Determinations - Administration & Support (CA Dept of Education):

2011-12 Nonclassroom-Based Funding Determinations

State Board of Education approved nonclassroom-based funding determinations for 2011-12.


Funding Determination Rates





As approved at the March 13-14, 2013 State Board of Education meeting.
Charter #Charter School NameSBE Approval
0806
Alpaugh Achievement Academy Charter/National University
100% Funding for 2 years 2012-13 through 2013-14
0840
California Virtual Academy @ Kings
100% Funding for 2 years 2012-13 through 2013-14
0802
California Virtual Academy @ San Mateo
100% Funding for 2 years 2012-13 through 2013-14
0653
California Virtual Academy @ Sonoma
100% Funding for 4 years 2012-13 through 2015-16
0757
California Virtual Academy @ Sutter
100% Funding for 2 years 2012-13 through 2013-14
0250
Charter Home School Academy
100% Funding for 4 years 2012-13 through 2015-16
0061
Choice 2000 Charter School
100% Funding for 2 years 2012-13 through 2013-14
0759
Classical Academy High School
100% Funding for 5 years 2012-13 through 2016-17
1081
Da Vinci Design
100% Funding for 4 years 2011-12 through 2015-16
1060
Da Vinci Science Charter School
100% Funding for 4 years 2011-12 through 2014-15
0633
Diamond Mountain Charter School
100% Funding for 4 years 2012-13 through 2015-16
0074
Excelsior Education Center
100% Funding for 5 years 2012-13 through 2016-17
0728
FAME Public Charter School
100% Funding for 2 years 2012-13 through 2013-14
0261
Greater San Diego Academy
100% Funding for 2 years 2012-13 through 2013-14
0067
HomeTech Charter School
100% Funding for 4 years 2013-13 through 2015-16
1098
Independence Charter
100% Funding for 4 years 2012-13 through 2015-16
1202
IvyTech Charter
100% Funding for 3 years 2012-13 through 2014-15
0085
Keyes to Learning Charter School
100% Funding for 4 years 2012-13 through 2015-16
1329
Loma Vista Charter School
100% Funding for 2 years 2011-12 through 2012-13
0159
Mattole Valley Charter School
100% Funding for 2 years 2012-13 through 2013-14
1185
MT Lassen Charter
100% Funding for 2 years 2012-13 through 2013-14
1168
National University Academy Armona
100% Funding for 3 years 2012-13 through 2014-15
0463
Opportunities for Learning - Capistrano
100% Funding for 5 years 2012-13 through 2016-17
1189
Paradise eLearning Academy
100% Funding for 3 years 2012-13 through 2014-15
1229
Rio Valley Charter School
100% Funding for 2 years 2012-13 through 2013-14
1256
River Oaks Academy
100% Funding for 3 years 2012-13 through 2014-15
1058
Sherman Thomas Charter High School
100% Funding for 4 years 2012-13 through 2015-16
1222
Taylion Virtual Academy
100% Funding for 3 years 2012-13 through 2014-15
0024
Vantage Point Charter School
100% Funding for 4 years 2012-13 through 2015-16
As approved at the November 7-8, 2012, State Board of Education meeting.
Charter #Charter School NameSBE Approval
0395
Eleanor Roosevelt Community Learning Center100% Funding for 4 years 2012–13 through 2015–16
0650
Folsom Cordova Community Charter School100% Funding for 4 years 2012–13 through 2015–16
1179Harvest Ridge Cooperative Charter School100% Funding for 2 years 2012–13 through 2013–14
1135iQ Academy California–Los Angeles100% Funding for 3 years 2012–13 through 2014–15
1158Keegan Academy100% Funding for 3 years 2012–13 through 2014–15
0320Long Valley Charter100% Funding for 5 years 2012–13 through 2016–17
0586MET Sacramento Charter High School100% Funding for 4 years 2012–13 through 2015–16
1248Milestones Cooperative Charter100% Funding for 3 years 2012–13 through 2014–15
0277Pacific View Charter School100% Funding for 4 years 2012–13 through 2015–16
As approved at the July 18-19, 2012, State Board of Education meeting.
Charter #Charter School NameSBE Approval
1183
Cottonwood Creek Charter School100% Funding for 2 years 2012–13 through 2013–14
0257
Hallmark Charter School100% Funding for 5 years 2012–13 through 2016–17
0088
Mid Valley Charter School100% Funding for 2 years 2012–13 through 2013–14
0163
New Millennium Institute of Education100% Funding for 4 years 2012–13 through 2015–16
1146
one.Charter100% Funding for 3 years 2012–13 through 2014–15
0490
Stellar Charter High School85% Funding for 1 year 2006–07 through 2006–07
0490
Stellar Charter High School100% Funding for 1 year 2008–09 through 2008–09
0490
Stellar Charter High School100% Funding for 4 years 2009–10 through 2012–13
0223
Stellar Charter School85% Funding for 1 year 2006–07 through 2006–07
0223Stellar Charter School100% Funding for 1 year 2008–09 through 2008–09
0223Stellar Charter School100% Funding for 4 years 2009–10 through 2012–13
0519Somis Academy Charter School100% Funding for 4 years 2012–13 through 2015–16
As approved at the May 9-10, 2012, State Board of Education meeting.
Charter #Charter School NameSBE Approval
0013Options for Youth Victorville85% Funding for 2 years 2011-12 through 2012-13
0015Horizon Charter School100% Funding for 4 years 2012-13 through 2015-16
0109Escondido Charter High School100% Funding for 5 years 2012-13 through 2016-17
0149School of Unlimited Learning100% Funding for 3 years 2012-13 through 2014-15
0285Gorman Learning Center85% Funding for 2 years 2004-05 through 2005-06
0310Orchard View Charter School100% Funding for 5 years 2012-13 through 2016-17
0332Valley Oaks Charter School100% Funding for 4 years 2012-13 through 2015-16
0360Charter Alternative Program100% Funding for 3 years 2012-13 through 2014-15
0362Learning for Life Charter School100% Funding for 4 years 2012-13 through 2015-16
0399Westwood Charter School100% Funding for 4 years 2012-13 through 2015-16
0753River Springs Charter School100% Funding for 4 years 2012-13 through 2015-16
0760Alder Grove Charter School100% Funding for 4 years 2012-13 through 2015-16
0822La Vida Charter School100% Funding for 3 years 2012-13 through 2014-15
1001Madera County Independent Academy100% Funding for 3 years 2012-13 through 2014-15
1006Clovis Online Charter School100% Funding for 3 years 2012-13 through 2014-15
1024Innovations Academy100% Funding for 3 years 2012-13 through 2014-15
1131Options for Youth Hermosa Beach85% Funding for 2 years 2011-12 through 2012-13
1176American River Charter School100% Funding for 3 years 2012-13 through 2014-15
1227Partnerships for Student-Center Learning100% Funding for 3 years 2012-13 through 2014-15
1249Imperial Valley Home School Academy100% Funding for 3 years 2012-13 through 2014-15
1251Golden State Virtual Academy100% Funding for 3 years 2012-13 through 2014-15
1264San Diego Virtual School100% Funding for 3 years 2012-13 through 2014-15
1266Pivot Charter School-San Diego100% Funding for 3 years 2012-13 through 2014-15
1269Crescent Valley Public Charter School100% Funding for 3 years 2012-13 through 2014-15
1311National University Academy-Orange Center100% Funding for 2 years 2011-12 through 2012-13
1370California Virtual Academy Los Angeles High School100% Funding for 2 years 2011-12 through 2012-13
1371California Virtual Academy Santa Ysabel100% Funding for 2 years 2011-12 through 2012-13
As approved at the March 7-8, 2012, State Board of Education meeting.
Charter #Charter School NameSBE Approval
1309
eCademy Charter at Crane100% Funding for two years 2011-12 through 2012-13
1319
Trivium Charter School100% Funding for two years 2011-12 through 2012-13
1321
Diego Valley Public Charter100% Funding for two years 2011-12 through 2012-13
1322
Hope Academy Charter School100% Funding for two years 2011-12 through 2012-13
1327
Southern California Online Academy100% Funding for two years 2011-12 through 2012-13
1335
Ambassador Phillip V. Sanchez Public Charter100% Funding for two years 2011-12 through 2012-13
1337
California Pacific Charter School of Kern100% Funding for two years 2011-12 through 2012-13
1351
Guajome Learning Center100% Funding for two years 2011-12 through 2012-13
1363
Pivot Charter School Riverside County100% Funding for two years 2011-12 through 2012-13
1364Pivot Charter School North Valley100% Funding for two years 2011-12 through 2012-13

Cafeteria Fund Guidance

Provides School Food Authorities (SFA) with information and instructions pertaining to federal and State statutes and regulations that govern school cafeteria funds.

Federal Regulations

The Title 7, Code of Federal Regulations (7 CFR) governs nonprofit school food service cafeteria accounts. School food authorities participating in the National School Lunch (NSLP), School Breakfast (SBP), and Special Milk (SMP) Programs must establish a nonprofit school food service (cafeteria fund/account) [7 CFR 210.9(b)(1)]. All federal, State, and local revenues, payments, and program reimbursement must be deposited into the cafeteria account and are to be used solely for the operation and improvement of this service [7 CFR 210.14]. In addition, school nutrition program sponsors must comply with State and federal limitations on the use of cafeteria funds [7 CFR 210.9(b)(1)].
Public school districts and county offices of education that participate only in the State Meal Program or that do not participate in any reimbursable meal program still must observe all State laws (e.g., EC and PCC) relating to the operation of a food service program and the use of school food service program revenues. Food services include the preparation and service of regular and incidental meals, lunches, milk, and/or snacks in connection with school (or after school) activities, and food delivery.
Expenditures from the cafeteria fund/account are governed by both federal and State laws, specifically:
7 CFR parts 210, 220, 3015, 3016, and 3019
2 CFR parts 225 and 230 (formerly Office of Management and Budgets Circulars A-87 and A-122 respectively)
NOTE: CFRs can be accessed from the U.S. Government Printing Office CFR External link opens in new window or tab. Web page
California Education Code (EC) sections can be accessed from the Official California Legislation Information California Law External link opens in new window or tab. Web page or from the California Legislation Information Code Search External link opens in new window or tab. Web page.
California Public Contract Code (PCC) sections 20110–20118.4 can be accessed from the Official California Legislation Information California Law External link opens in new window or tab. Web page.
The California School Accounting Manual (CSAM) can be downloaded from the CDE’s Definitions, Instructions, and Procedures Web page. 
The California Department of Education, Nutrition Services Division (NSD) strongly recommends that NSLP and SBP sponsors review the USDA indirect costs guidance manual with their business officers, accounting officials, and legal representatives.
The USDA indirect cost guidance is available at the USDA SP 41-2011 External link opens in new window or tab. (PDF) Web document.
Frequently Asked Questions (Coming Soon)

Management Bulletins

2013

Bulletin Number
Bulletin Title and Subject
Release Date
NSD-SNP-07-2013
May 2013
NSD-SNP-09-2013
March 2013
NSD-SNP-04-2013
February 2013

2012

Bulletin Number
Bulletin Title and Subject
Release Date
USDA-SNP-16-2012
October 2012
USDA-SNP-36-2012
September 2012
NSD-SNP-05-2012
May 2012

2011

Bulletin Number
Bulletin Title and Subject
Release Date
USDA-SNP-22-2011
September 2011

2010

Bulletin Number
Bulletin Title and Subject
Release Date
NSD-SNP-15-2010
July 2010

2009

Bulletin Number
Bulletin Title and Subject
Release Date
NSD-SNP-01-2009
December 2009
USDA-SNP-16-2009
July 2009
NSD-SNP-05-2009
June 2009
USDA-SNP-02-2009
March 2009
SNP Presentations (CASBO) (Coming Soon)

Contact Information

If you have questions regarding cafeteria fund policy or regulations, please contact the School Nutrition Programs Unit at 800-952-5609 or you can submit your questions to SNPCafeFundQuestions@cde.ca.gov.
If you have questions about the CSAM or how to account for particular charges to the cafeteria fund, please contact the School Fiscal Services Division, Financial Accountability and Information Services Unit by phone at 916-322-1770 or by e-mail atsacsinfo@cde.ca.gov.

Related Content

  • Fiscal Issues Relating to Budget Reductions and Flexibility Provisions (July 2009) Letter to county and district chief business officals and charter school administrators regarding fiscal issues relating to budget reductions and flexibility provisions resulting from trailer bill, Senate Bill 4 of the 2009–10 Third Extraordinary Session. Provides State Budget information through 2012–13, and broad guidance governing cafeteria fund uses. 
  • Limitations on the Transfer of Funds (July 2008) Management Bulletin NSD-SNP-07-2008. Includes comprehensive federal and state cafeteria fund regulations; also includes guidance on loans and penalties.
  • School Cafeteria Funds/Account Regulations; Clarification of AB 1754 (November 2004) Joint Nutrition Services Division and School Fiscal Services Division (SFSD) Letter to County/District Superintendents, Business Officials, and School Food Service Directors. Provides districts with information and instructions pertaining to federal and State statutes and regulations that govern school cafeteria accounts, and clarifies section 39(a) of Assembly Bill (AB) 1754.
  • Cafeteria Fund Loan Guidance from the U.S. Department of Agriculture (posted to CDE Web June 3, 2004, as a link to above letter, and later added as link to MB NSD SNP-07-2008). Provides specific instructions as to when cafeteria fund loans can be used and how they must be repaid (with interest), and explains how the agreement for a loan must precede an actual fund transfer and be accompanied by documentation, such as a board policy. 
  • Use of Cafeteria Funds/Accounts (December 2003) Management Bulletin 03-125: Assembly Bill (AB) 1754. Provides additional and specific guidance that clarifies federal laws that govern cafeteria funds, which conflict with AB 1754. 
  • Use of Cafeteria Funds Update (March 2001) Management Bulletin 00-109. Provides specific cafeteria fund information and includes links to OMB Circulars and to 7 CFR. 
  • 2003–04 Budget: Flexibility Provisions (November 12, 2003) SFSD letter to County/District Superintendents, Chief Business Officials, and Charter School Administrators. Explains the flexibility in AB 1754, and advises LEAs participating in school meal programs to exercise caution, “…so as to ensure program compliance and avoid a federal audit exception.”
  • 2012–13 Approved Indirect Cost Rates and Indirect Cost Rates (ICR) . CDE Indirect Cost Guidance for LEAs. These Web pages provide extensive annual guidance for LEAs including the list of indirect cost rates for each LEA; explanation of how indirect cost rates are calculated and applied; and the annual statewide maximum indirect cost rate for Child Nutrition Programs.
  • Indirect Cost Guidance Manual Management Bulletin USDA-SNP-22-2011: Indirect cost guidance manual.

Financial Reporting

Software used by local educational agencies in preparing budgets, interim reports, and year-end financial reports to the California Department of Education.
The alternative format approved by the State Board of Education for those charter schools that elect not to report using the Standardized Account Code Structure (SACS) is available in the Charter School Unaudited Actuals Financial Report-Alternative Form section.

SACS2013ALL Software

The Standardized Account Code Structure SACS2013ALL software contains the components necessary to prepare the 2013–14 budget and interim reports and the 2012–13 unaudited actual reports. Be sure to check SACS2013ALL Software: Known Problems/Fixes below for any update files.
Before beginning the download, identify (or create) a clean subdirectory into which you will download the sacs2013allsetup.exe zipped file. Right-click on the sacs2013allsetup.exe link above, select "save link as" (or "save target as" or "copy to folder"), then select the subdirectory into which the sacs2013allsetup.exe file will be downloaded.
Once the file has been downloaded, use Windows Explorer to find the sacs2013allsetup.exe file, then double-click on the file and follow the prompts to install the software.
When the SACS software is installed on your computer, the financial reporting calendars and the SACS Software User Guide will be automatically copied into your C:\SACS2013ALL\Calendars and Manuals subdirectory. To find the financial reporting calendars and the SACS2013ALL Software User Guide, use Windows Explorer and navigate to your C:\SACS2013ALL\Calendars and Manuals subdirectory. In addition, to help make the software easier to use, the SACS Software User Guide is accessible from the Help menu and also from within the forms and processes in the software by pressing F1.
Note Regarding Windows 7: Some users have reported problems running the SACS software on Windows 7 PCs. A workaround has been posted to the SACS2013ALL Software: Known Problems/Fixes Web page.

What's New?

Please refer either to the "What's New" section of the SACS2013ALL Software User Guide or to the readme.txt file installed with the software for a summary of the changes made to the SACS2013ALL budget forms and process. Also, be sure to check "SACS2013 Software: Known Problems/Fixes" below for any updates subsequent to the SACS2013ALL software release.

Local Control Funding Formula

The SACS2013ALL software has not been modified to reflect any of the changes related to the Local Control Funding Formula included in the recently enacted 2013-14 Budget. The California Department of Education is working through the details of the new funding formula and will send future correspondence to address its impact.

Need to Update Your Validation Tables?

The sacs2013setup.exe file (above) contains the most current validation tables at the time the software was released, dated June 4, 2013. Any subsequent validation table updates will need to be downloaded and added to the software. The Validation Tables page contains software update instructions.

SACS2013ALL Software: Known Problems/Fixes

The sacs2013setup.exe file (above) will not include fixes made subsequent to the SACS2013ALL software release. If any problems are found, we will list them on the SACS2013ALL Software: Known Problems/Fixes page and provide any revised files or workaround instructions. All revised files will need to be applied separately after the software is installed.

SACS2013ALL Budget Software Release Letter

2013 Standardized Account Code Structure Software - ALL Release (Coming Soon)

SACS2013 Budget Software

You may need to refer to the SACS2013 Budget Software used to report the 2013-14 budget reports.

Financial Reporting and Fiscal Oversight Calendars

The sacs2013allsetup.exe file (above) also downloads these calendars to your C:\SACS2013ALL\Calendars and Manuals subdirectory.

Charter School Unaudited Actuals Financial Report-Alternative Form

The 2012–13 Charter School Unaudited Actuals Financial Report Alternative Form page has links to download the Alternative Form as well as the Alternative Form User Guide. Please refer to the "General Information" and the "Accounting Guidance" sections of the user guide for more detailed instructions on how to use and submit the Alternative Form.

Need Assistance?

For assistance with the SACS software or the Charter School Alternative Form, districts should call their county office of education, and charter schools should call their authorizing agency. County offices may contact us using the contact information in the Questions Section of this page.
Posted by at