How to Organize Your Child’s IEP Binder
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Making an IEP binder is a great way to keep information organized and at the ready when you need it. An IEP binder can help you prepare for IEP meetings and stay up to date on your child’s progress. This powerful tool can also help you communicate and collaborate with teachers and your child’s IEP team. Here’s what you need to get started:
- A three-ring binder
- Six tabbed section dividers
- A three-hole punch
Organizing an IEP binder with your child’s evaluation reports, IEP, report cards, and other paperwork may sound like a lot of work. But this guide walks you through what to gather and where to put it.
Start With the IEP Binder Checklist
Print this IEP binder checklist and put it in the very front of your binder. The checklist has details about what you can put in each of the tabbed sections in your IEP binder.
The checklist has another very important purpose: You can update it as you add new paperwork. As your binder grows, this checklist will help you see what you’ve updated and when you updated it.
Label the Tabbed Section Dividers
Label the tabbed dividers for each of the sections of the checklist: Communication, Evaluations, IEP, Report Cards/Progress Notes, Sample Work, and Behavior. Keep in mind that if you’re just starting the special education process, you may not have much to put in each of these sections yet. Over time, here’s what you’ll be putting in each section—and why:
Tab 1: Communication
Print and fill out a school contact sheet and put it in the front of this section. The contact sheet will help you quickly find and reach out to key people with questions or concerns.
Next is the school communication log. Print one out and use it to help you keep track of meetings, phone calls, emails, and other important interactions you have with your child’s teacher and school. As you fill out each entry, be sure to note what was discussed and what was decided.
The rest of this section is for letters and important emails. Put the newest ones on top, behind the communication log. Why keep printed copies of emails? Having a paper version in your binder means you’ll have it on hand for meetings, so you can easily find and reference what was said.
As you file letters and emails in this section, remember to include a brief summary of each one in the communication log.
Tab 2: Evaluations
Start this section with the request or referral for evaluation. After that, put in your consent to evaluate. Keeping these two documents together can help you see if the school completes the evaluation in a timely manner.
Next comes the school-based evaluation report. (It’s handy to have this in the same section as your request for evaluation, so you can match up each request with the CONTINUE READING: How to Organize Your Child's IEP Binder
